PLEASE NOTE – Food/Drink traders MUST submit their request via email to [email protected] or our contact page.
PLEASE NOTE - These prices are NOT applicable for food caterers, entertainment, licensed bars. You will need to contact us separately for prices.
Electric is only available inside and outside stalls must provide their own generators
As part of the legal requirements, all trade stands and exhibitors must submit a Risk Assessment Form as part of their application.
Using the guidelines below, please look at the possible risks that could affect you as a stallholder and your staff as well as the members of the public. Please outline how you can overcome and minimise the risk on the assessment form. Please complete the form and submitted with your booking form and a copy of your Insurance certificate.
Potential Hazard – Please look at hazards that could potentially cause considerable harm around your workplace. Examples; Look at your stand and space – are there any moving parts or machinery; are cables and electric safe; are there are chemicals or fumes that could be at risk, list risks such as tripping or areas that are slippery.
Who might be at risk? Mainly staff and members of the public. Please ensure that your staff are fully aware of the potential risks and how to deal with them. Anyone working along must be fully assessed as to their ability to ensure that the stand and any machinery are fully checked and that they have made sure that the risk elements are controlled.
How to control the risk? Every stallholder is responsible for its own stand/space and the staff it employees over the show period. The stallholder – the named business – must have all the legal requirements including any certificates that the acting inspector from the council would expect to see on overseeing a site visit. The business must ensure that it has provided training and first aid and precautions to control any situation. Reducing the risk element as much as possible is representing good practice and failure to implement a safe policy will result in legal action.
All shows are a non-smoking zone and all stallholders/traders are responsible for any literature or promotional banners that may be inappropriate for viewing at shows aimed at young children or adults and not to display or promote anything that is unsuitable for children under the age of sixteen. The organisers reserve the right to remove or dismantle any part of the display at their discretion.
All applications will be considered on a first come, first serve basis with priority given to stands that are environmentally friendly or raise funds for charities as part of their own commitment. Please see the website for more information. You will be notified of your successful application, whereby any remaining balance will be due plus a copy of your Public Liability Insurance and Risk Assessment Form will need to be submitted and you will receive a receipt invoice including any extras that have been requested on your application. One trestle table and two chairs are provided indoors but outside space will incur a charge of £25.00 + VAT. Please ensure that you book all your requirements before submitting your booking request. Payment must be made within 48 hours or the booking form will be cancelled.
By making a booking with Red Hot Media, Marketing & Events Ltd, you accept and agree to the relevant cancellation and no-show policy that we promote as a company. The general cancellation and no-show policy is part of the booking process in accepting and submitting a booking form in respect of one or more of our events. Please note that our bookings required payment in advance to secure the booking and which requires full payment or (wholly or partly) prepayment may be cancelled (without a prior notice of default or warning) insofar the relevant (remaining) amount(s) cannot be collected in full on the relevant payment dates as stated and in accordance with the relevant payment policy. Cancellation and prepayment policies may vary according to the notice period issued by us, as the organisers. Please carefully read our policy that we aim to offer a refund or a transfer to another show date if you cancel the request within 48 hours. However, we ask that all cancellations must be submitted in writing as we make every effort to accommodate all the bookings that we receive and appreciate that the person booking and submitting the request may have misunderstood the process but we must clearly request that the person applying understands what he/she is submitting in respect of an application to attend as an exhibitor or stallholder and that payment will be made as stated. Bookings will not be entitled to any refund of any (non-refundable) prepaid amount unless the person agrees or allows otherwise under its (pre)payment and cancellation policy to accept these terms and conditions of submitting their booking form. Please tick the appropriate box on completing the booking form. Your booking form will not be submitted until you have confirmed that you understand the booking and payment process.
If you wish to review, adjust or cancel your booking application, please revert to the confirmation email and follow the instructions therein. Please note that you may be charged for your cancellation in accordance with our policy, if the cancellation has been unauthorised within the time limitations or that we are unable to resell the space. A no-show policy means that no refund will be offered or that any entitled will be refused for any repayment of any (pre)paid amount. We recommend that you read the cancellation, (pre)payment and no-show policy carefully prior to submitting your booking application form. Refund is only available within 48 hours of booking. NON REFUNDABLE POLICY, we do not refund any bookings outside of the 48 hour period of cancellation.
Payment must be made within 48 hours of submitting as the booking form will automatically be cancelled without prior notification.
By submitting the booking form, the person acting as the booking agent has accepted these terms and conditions in full and Red Hot Media, Marketing & Events Ltd can amend or change the terms and conditions without any prior notification.
Please note that the booking form must be completed correctly and please tick the appropriate box. If you complete the booking form incorrectly, this will automatically be cancelled without any notification. Please read the booking form carefully before submitting. Catering, Entertainment is classified as a separate booking request and will be invoice separately. For all enquiries, please contact us before submitting a booking form to avoid unnecessary delays and cancellations.
We specifically request that any issues relating to a booking application should come to us via email or any queries by telephoning the number displayed on the website. Every enough will be to response to your email within 48 hours. All booking are taken on a first come, first serve basis and we will endeavour to ensure that we are able to liaise with the person or persons who are attending our events and resolve any outstanding queries to a satisfactory conclusion for all interested parties.
All exhibitors are expected to follow health & safety guidelines and accept that they are responsible for their equipment/stand/space being set up correctly and any accidents involving inappropriate equipment, will incur a penalty from us as a result.
The event organisers reserved the right to cancel or decline any application without any reason and will not entered into any discussions concerning this decision.